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The State Archives Administration of China | | 国家档案局令 |
(No. 6) | | (第6号) |
The Interim Measures for the Administration of Filing Electronic Official Documents, which were adopted at the executive meeting of the State Archives Administration on July 22, 2003 upon deliberation, are hereby promulgated and shall come into force as of September 1st, 2003. | | 《电子公文归档管理暂行办法》已于2003年7月22日经国家档案局局务会议审议通过,现予公布,自2003年9月1日起施行。 |
Director General Mao Fumin | | 局长 毛福民 |
July 28, 2003 | | 2003年7月28日 |
Interim Measures for the Administration of Filing Electronic Official Documents | |
电子公文归档管理暂行办法 |
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Article 1 The present Measures are formulated according to the Archives Law of the People's Republic of China, the Measures for the Implementation of the Archives Law of the People's Republic of China and the Procedures for Handling Official Documents of the Administrative Departments of the Government in order to intensify the administration of filing electronic official documents and effectively preserve the authenticity, integrity, security and identification of electronic official documents. | | 第一条 为了加强对电子公文的归档管理,有效维护电子公文的真实性、完整性、安全性和可识别性,根据《中华人民共和国档案法》、《中华人民共和国档案法实施办法》和《国家行政机关公文处理办法》,制定本办法。 |
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Article 2 The term “electronic official document” as mentioned in the present Measures refers to the electronic data of official documents of all regions and departments with standardized format that are formed through the processing of the transmission system of electronic official documents as uniformly set up by the General Office of the State Council. | | 第二条 本办法所称的电子公文,是指各地区、各部门通过由国务院办公厅统一配置的电子公文传输系统处理后形成的具有规范格式的公文的电子数据。 |
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Article 3 The entity that forms electronic official documents shall designate the relevant departments or special persons to take charge of the filing of electronic official documents of itself and incorporate the collection, arrangement, filing, storage and use of electronic official documents into the procedures for handling the documents of organs and the post responsibilities of the relevant personnel. | | 第三条 电子公文形成单位应指定有关部门或专人负责本单位的电子公文归档工作,将电子公文的收集、整理、归档、保管、利用纳入机关文书处理程序和相关人员的岗位责任。 |
The archives department of an organ shall participate in and guide all work links such as the formation, handling, collection and filing of electronic official documents. | | 机关档案部门应参与和指导电子公文的形成、办理、收集和归档等各工作环节。 |
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Article 4 The administrative departments of archives above the deputy-provincial level shall carry out supervision of and guidance over the administration of the filing of electronic official documents. | | 第四条 副省级以上档案行政管理部门负责对电子公文的归档管理工作进行监督和指导。 |
The authenticity, integrity, security and identification of electronic official documents shall be under the charge of the department of formation before transfer and under the charge of the department of archives after transfer. | | 电子公文的真实性、完整性、安全性和可识别性,移交前由形成部门负责,移交后由档案部门负责。 |
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Article 5 The electronic official documents shall be filed according to the filing range of paper documents of the state and so shall the keeping term thereof be decided. ...... | | 第五条 电子公文参照国家有关纸质文件的归档范围进行归档并划定保管期限。 ...... |
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